Instructions For Filling The Application Form For Various Services

  • Scheduled Tribe Certificate
  • Scheduled Caste Certificate
  • Permanent Residence Cetificate
  • Certificate for Armed/Paramilitary/Police Forces
  • Income Certificate
  • Residential Certificate
  • Marriage Certificate
  • Registration of Societies
  • Senior Citizen Certificate
  • Registration of Farmers and Issuance of Farmer ID Card

Enclosures required while applying for Certificate for Armed/Police and Paramilitary Forces

Sl No Name of the document Allowed document enclosures
1 Birth Proof Birth Certificate
2 Residential Proof EPIC/Voter's Card Electricity Bill Patta Ration Card Any other Residential Proof
3 Identity Proof Self/Parent/Guardian EPIC Card
4 Caste Proof ST/SC Certificate of Self/Parent Mandatory only if applicant belongs to ST/SC
5 Education Proof Highest Education Proof only
6 Supporting Document Document which would state why AFC is required.
7 Government Servant Proof Parent’s ID proof from the Department if in Givt. Service Mandatory only if stated in the application form that Parents are in Govt. service

Points to be noted while uploading or scanning of enclosures
  • The photograph must be properly cropped and uploaded (min – 20kb, max- 100 kb). Only coloured photo to be uploaded while filling in the application form.
  • The documents must be scanned properly. (e.g While scanning for EPIC, scan both sides and  upload as one .pdf document)
  • If there are additional enclosures that you want to submit, you can upload in “Others” enclosure.
  • If enclosure head in “Caste Proof” and you have both mothers and father’s caste certificate, then scan both the documents as one .pdf and upload.
  • The maximum size of pdf that can be uploaded is 1 MB per document. Therefore while scanning a document, scan as 75 or 100 DPI.
  • Enclose only the highest educational proof
  • Certificate is valid only for one year from the date of issue

Enclosures required for applying Income Certificate

Sl No Name of the document Allowed document enclosures
1 Residential Proof EPIC/Voter's Card Electricity Bill Patta Ration Card Any other Residential Proof
2 EPIC Self/Parent/Guardian EPIC Card
3 IT Return IT return of previous 2 years
4 Annual Income Proof from all sources Income proof in the form of affidavit

Points to be noted while uploading or scanning of enclosures
  • The documents must be scanned properly. (e.g While scanning for EPIC, scan both sides and  upload as one .pdf document)
  • If there are additional enclosures that you want to submit, you can upload in “Others” enclosure.
  • The maximum size of pdf that can be uploaded is 1 MB per document. Therefore while scanning a document, scan as 75 or 100 DPI.

Enclosures required for applying ST certificate

Sl No Name of the document Allowed document enclosures
1 Birth Proof Birth Certificate SSLC Admit Card, Other Birth Proof (These docs may be accepted if born before 1989)
2 Residential Proof EPIC/Voter's Card Electricity Bill Patta Ration Card Any other Residential Proof
3 Supporting Document Self/Parent/Guardian EPIC Card
4 Parent ST Certificate ST Certificate of Parent/Siblings Mandatory for children below 18 years
5 NOC from Clan NOC from clan incase of mixed marriage
6 Adoption Proof Court Order/Registered Adoption Deed Mandatory only in case of adopted child
7 ST Proof – Other State ST Proof of either parent Mandatory in case the parents have obtained ST proof from other State

Points to be noted while uploading or scanning of enclosures

  • The photograph must be properly cropped and uploaded (min – 20kb, max- 100 kb). Only coloured photo to be uploaded while filling in the application form.
  • The documents must be scanned properly. (e.g While scanning for EPIC, scan both sides and  upload as one .pdf document)
  • If there are additional enclosures that you want to submit, you can upload in “Others” enclosure.
  • (If the applicant is above 18 years while applying for ST certificate, the application will not ask ST proof of Parent, but if the applicant has the same document, then he may upload it as Other Document.)
  • If enclosure head in “ST of Parent” and you have both mothers and father’s ST, then scan both the documents as one .pdf and upload.
  • The maximum size of pdf that can be uploaded is 1 MB per document. Therefore while scanning a document, scan as 75 or 100 DPI.

Enclosures required for applying SC certificate

Sl No Name of the document Allowed document enclosures
1 Birth Proof Birth Certificate SSLC Admit Card, Other Birth Proof (These docs may be accepted if born before 1989)
2 Residential Proof EPIC/Voter's Card Electricity Bill Patta Ration Card Any other Residential Proof
3 Supporting Document Self/Parent/Guardian EPIC Card
4 Parent ST Certificate ST Certificate of Parent/Siblings Mandatory for children below 18 years
5 NOC from Clan NOC from clan incase of mixed marriage
6 Adoption Proof Court Order/Registered Adoption Deed Mandatory only in case of adopted child
7 ST Proof – Other State ST Proof of either parent Mandatory in case the parents have obtained ST proof from other State

Points to be noted while uploading or scanning of enclosures

  • The photograph must be properly cropped and uploaded (min – 20kb, max- 100 kb). Only coloured photo to be uploaded while filling in the application form.
  • The documents must be scanned properly. (e.g While scanning for EPIC, scan both sides and  upload as one .pdf document)
  • If there are additional enclosures that you want to submit, you can upload in “Others” enclosure.
  • (If the applicant is above 18 years while applying for ST certificate, the application will not ask ST proof of Parent, but if the applicant has the same document, then he may upload it as Other Document.)
  • If enclosure head in “ST of Parent” and you have both mothers and father’s ST, then scan both the documents as one .pdf and upload.
  • The maximum size of pdf that can be uploaded is 1 MB per document. Therefore while scanning a document, scan as 75 or 100 DPI.

Enclosures required for applying Permanent Residential Certificate

Sl No Name of the document Allowed document enclosures
1 Birth Proof Birth Certificate
2 Residential Proof EPIC/Voter's Card Electricity Bill Patta Ration Card Any other Residential Proof
3 Identity Proof Self/Parent/Guardian EPIC Card
4 Caste Proof ST/SC Certificate of Self/Parent
5 Education Proof Highest Education Proof only
6 Supporting Document Document which would state why PRC is required. May be prospectus of Institute or a letter to DC
7 Government Servant Proof Parent’s ID proof from the Department if in Govt. Service

Points to be noted while uploading or scanning of enclosures

  • The photograph must be properly cropped and uploaded (min – 20kb, max- 100 kb). Only coloured photo to be uploaded while filling in the application form.
  • The documents must be scanned properly. (e.g While scanning for EPIC, scan both sides and  upload as one .pdf document)
  • If there are additional enclosures that you want to submit, you can upload in “Others” enclosure.
  • If enclosure head in “Caste Proof” and you have both mothers and father’s caste certificate, then scan both the documents as one .pdf and upload.
  • The maximum size of pdf that can be uploaded is 1 MB per document. Therefore while scanning a document, scan as 75 or 100 DPI.
  • Enclose only the highest educational proof

Enclosures required for applying Residential Certificate

Sl No Name of the document Allowed document enclosures
1 Birth Proof Birth Certificate, Any other Birth Proof
2 Residential Proof EPIC/Voter's Card Electricity Bill , Patta, Ration Card, Any other Residential Proof
3 Identity Proof Self/Parent/Guardian EPIC Card
4 Supporting Document Document which would state why RC is required.
5 Certificate issued from this office Document issued from the office like ST, SC certificate etc

Points to be noted while uploading or scanning of enclosures

  • The photograph must be properly cropped and uploaded (min – 20kb, max- 100 kb). Only coloured photo to be uploaded while filling in the application form.
  • The documents must be scanned properly. (e.g While scanning for EPIC, scan both sides and  upload as one .pdf document)
  • If there are additional enclosures that you want to submit, you can upload in “Others” enclosure.
  • The maximum size of pdf that can be uploaded is 1 MB per document. Therefore while scanning a document, scan as 75 or 100 DPI.

Enclosures required for applying Marriage Certificate

  • Joint photograph of couple
          
  • Birth Proof - Age Proof of Both Bride and groom (Birth Certificate/School Certificate/PAN Card)
  • Identity Proof - Identity Proof of both Bride and Groom(EPIC/Passport/Office ID
  • Residential Proof - Residential Proof of both Bride and Groom(Land Docs/EPIC/Electricity Bill/Passport/Bank Passbook))
  • Proof of Marriage - Proof of Marriage(Wedding Photograph or Wedding Card) (If already married)
  • Affidavit - Affidavit of Unmarried(boy and girl) (If still unmarried)
  • Death Proof - Death Certificate of Spouse required if already married
  • Divorce Decree - Divorced Certificate required if already married and separated.
  • Points to be noted while uploading or scanning of enclosures

  • The photograph must be properly cropped and uploaded (min – 20kb, max- 100 kb). Only coloured photo to be uploaded while filling in the application form.
  • The documents must be scanned properly. (e.g While scanning for EPIC, scan both sides and upload as one .pdf document)
  • If there are additional enclosures that you want to submit, you can upload in “Others” enclosure.
  • The maximum size of pdf that can be uploaded is 1 MB per document. Therefore while scanning a document, scan as 75 or 100 DPI.
  • Notice of Intended Marriage (shown below) may be printed, filled up, and uploaded.

Mandatory Enclosures for Registration of Societies:

  • EPIC – EPIC of all members of the society to be registered
  • Annexure I - Aims and Objectives Document of the Society
  • Annexure II - Signature and Photographs of Members of Society (in the format given below)
  • Annexure III- Procedure of Holding General Meeting and its Powers and Functions
  • Annexure IV - Procedure for conducting General Meeting/Executive Committee its Powers and Functions
  • Annexure V - Procedure for Expulsion of the Members of the Association
  • Annexure VII - Any other provisions for the management of the Association
  • Passbook - Bank Account Passbook of the Association
  • Supporting Documents - NOC from headman/nokma where the society is to be established
  • Challan Receipt - Challan Registration Fee receipt( Office Seal is required to be taken on the challan before payment in the Treasury from the Dealing Assistant)
  • Points to be noted while uploading or scanning of enclosures

  • The documents must be scanned properly.
  • If there are additional enclosures that you want to submit, you can upload in “Others” enclosure.
  • The maximum size of pdf that can be uploaded is 1 MB per document. Therefore while scanning a document, scan as 75 or 100 DPI.
  • Annexure II is given below, needs to be printed and filled up

Enclosures required for applying Senior Citizen Card

Sl No Name of the document Allowed document enclosures
1 Residential Proof EPIC/Voter's Card Electricity Bill , Patta, Ration Card, Any other Residential Proof
2 Retirement Proof Pension Payment Order or Certificate from Treasury If earlier a Govt servant
3 EPIC Voter’s Card
4 Age Proof Birth Certificate, Certificate from DM/HO, any other Birth Proof

Points to be noted while uploading or scanning of enclosures

  • The photograph must be properly cropped and uploaded (min – 20kb, max- 100 kb). Only coloured photo to be uploaded while filling in the application form.
  • The documents must be scanned properly.
  • If there are additional enclosures that you want to submit, you can upload in “Others” enclosure.
  • The maximum size of pdf that can be uploaded is 1 MB per document. Therefore while scanning a document, scan as 75 or 100 DPI.
  • Enclosures required for applying Farmer ID Card

    Sl No Name of the document Allowed document enclosures
    1 Residential Proof Ration Card/ Land documents/EPIC/Electricity Bill/Telephone Bill
    2 Identity Proof EPIC
    3 Agriculture Land Proof Land Documents from Headman/Nokma/Doloi/KHADCOR NOCfrom Headman/Nokma/Doloi/KHADC
    4 Bank Account Passbook Saving Bank Account/Jaan Dhan Account Passbook ( First page containing details like Name of Account holder, SB Account No., IFSC Code, Bank Branch Name )
    5 Photograph Passport Size Color photograph
    6 Other Any other documents

    Points to be noted while uploading or scanning of enclosures

  • The photograph must be properly cropped and uploaded (min – 20kb, max- 100 kb). Only coloured photo to be uploaded while filling in the application form.
  • The documents must be scanned properly.
  • If there are additional enclosures that you want to submit, you can upload in “Others” enclosure.
  • The maximum size of pdf that can be uploaded is 1 MB per document. Therefore while scanning a document, scan as 75 or 100 DPI.